Google Drive Blocked By Administrator – How To Resolve

Google Drive Blocked By Administrator – How To Resolve – Many schools want to prevent students from sharing Google Drive files. This leads to class management and data security issues.

Although Google has added a feature to restrict drive sharing to the school domain (see Drive user sharing permissions), this does not prevent students from sharing files within the domain.

Google Drive Blocked By Administrator – How To Resolve

This article explains how the Safe Doc Chrome extension can limit the file sharing activity of Google Drive students in your organization. If you don’t need to file a security deposit, sign up for a 30-day trial.

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Ideally, the school does not allow students to share files with other students and allows sharing with teachers. Unfortunately, this is technically not possible.

Method 1 is more aggressive and easier to fix than methods 2 and 3. You can take any method or combine them to spread information.

Secure Document removes all menus and buttons for sharing tasks in Drive. They offer different things.

In Google Drive, when students right click on any file, the context menu has 2 menus, share link and share. Two menus bring up the Edit Share Permissions dialog. Press the 2 buttons on the device.

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Documents / Sheets / Slides / Images / Jamboard / Site has a large share button in the upper right corner. It is also available from the File > Share menu. Share the form called adding a colleague.

When a file is selected in Google Drive, there is a “Manage Permissions” sharing link next to it, allowing you to share the file with your contacts. A safe document removes this Mana

This method is more difficult to install and easy to make mistakes. Incorrect configuration can have a significant impact on the security of your home.

From the point of view of the student sharing the file, a secure document decides whether the link will be blocked when opening the file. The advantages of this method

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If you have installed a secure document, the focus of this procedure is the BlockDriveSharedLinks policy. By configuring a policy, you can block all files or files from a specific organizational unit (OU).

This is useful when you don’t want students to see documents or files shared on your school’s campus.

For example, you have a Google Doc shared by staff on your school campus, but you want to exclude students from the audience list.

When students click on the document sharing link, they are presented with a warning page instead of the actual document.

How To Fix

. The file identifier is easily found in the share link. You can add as many file IDs as needed to the blacklist.

You can configure Secure Document to block documents owned and shared by certain people or domains. When students click on links shared by blacklisted senders, they are redirected to a warning page like the one above.

Here the * wildcard means any letter other than @. Use *@* to block all senders. See the BlockDriveSharedLinks policy for more examples.

* Wildcard means any non-expanded character. Note that OU values ​​are organizational unit paths. The path of the organization group is the first line of the organization group. / Level 1 OU / Level 2 OU / Level 3 OU is the same as the root domain name. Declare 1> Declare 2> Declare 3. The header / is the same as your root domain name.

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This example policy prevents files owned and shared by 4th and 5th grade students. Block shared driving links with non-teachers. See the BlockDriveSharedLinks policy for more examples.

Example 1: For example, if a secure document is set for class 3, set a policy so that class 3 cannot see OU class 4 and OU 5 records.

Example 2: To prevent public movie piracy, set a policy as shown below. It blocks external resources, while being open to your school’s resources and school-trusted partners.

. Secure documents are not denied sharing with others in the field, for example. teachers, or computer technicians and other workers.

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Below is the demo. Student A has 4 colleagues with Google Doc, 3 students B, C, D and 1 teacher E. Secure Document reveals that B, C, and D are blacklisted students. Grant denied -path of the editor.

A Google service account is a robot account used to access Google APIs and applications. This is not a Google Workspace domain user account. However, it can identify users on the Google Workspace platform and access user information when authorized by senior administrators. To learn more, please visit the official Google Account documentation.

The Safe Doc chrome extension works on student devices. As an enterprise app, Secure Docs should call the Google Drive/Admin API to let students know who owns a shared Drive file without manual permission.

For this reason, Google offers a mechanism called delegation in the Google Workspace platform for service accounts. As a super domain administrator, you will create a service account for your domain, which allows the service account to call the Google API on behalf of the user from the user account.

A Few Of The

To understand how Google works, it is recommended to read the Google Workspace Domain-Wide Delegation document from Google. Also, create a new service account for secure documents. Do not reuse existing service accounts for security reasons.

Video tutorials can help you quickly set up your service account. It covers 5 main tasks, creating a new Google Cloud Project, creating a service account and private key, setting up an OAuth authorization screen, creating a delegation of all domains in the service account, and enabling the Google API for the service account.

You grant permissions to the service account you create in Appendix I: permission to know the owner of the service file, and otherwise permission to know YOU as the owner or collaborator.

This is to make the service account an administrator to read the file owner information.

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Even if you provide a secure Google Drive API document to identify the owner of a shared Drive file, that’s not enough. Google provides another block for administrators to block API access to Google Drive, regardless of the legitimacy of the source.

Following the Google Help document Allow third-party apps for Drive files, enable the Drive SDK for student OUs where the Secure Document Drive file locking feature is used.

Because the service account is a powerful tool provided by Google, use it wisely. It is your responsibility to protect your account information.

It is recommended to encrypt your email account with your private key using this Service Account Encryption Tool for Secure Dock Mini Tool (not a downloadable tool, but included on the page).

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Because sharing is the core of Google Drive, it’s almost impossible to completely prevent students from getting a copy of a file. On the other hand, Safe Document simplifies the process for students and slows down the spread of inappropriate content.

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